Inputo vs Rossum: Which Document Extraction Tool Is Better in 2026?

Both tools use AI to extract data from documents. But they serve very different customers. Rossum is an enterprise-grade intelligent document processing (IDP) platform recently acquired by Coupa — focused on accounts payable automation for large corporations. Inputo is a zero-config AI extraction tool built for small and medium businesses, accountants and HR teams — handling invoices, payslips, contracts and forms from any supplier layout without setup.

This comparison covers pricing, setup complexity, privacy, document types, export formats, and who each tool is really built for.

Quick comparison

Note: Rossum's pricing page and independent reviews confirm the Starter plan starts at $18,000/year with a 1-year minimum contract. Inputo's Starter is €5 one-time.

Key differences

Setup & ease of use

Inputo — upload any document and AI extracts automatically. No templates, no rules, no training, no integration. Works with invoices, payslips, contracts, forms and images from any layout. See it live on the landing page demo or try the free PDF to Excel converter.

Rossum — requires ERP integration, model configuration, and workflow setup. Designed for enterprise AP departments with dedicated IT support. Reviews on G2 describe the setup as "tedious and frustrating."

Pricing

Inputo — clear, upfront pricing: free tier (10 PDF-to-Excel/day), €5 one-time Starter, €15/month Pro, €50/month Business. No surprise costs, no annual contracts. See the full breakdown on the pricing page.

Rossum — $18,000/year minimum for Starter plan. Business and Enterprise are custom quote (typically $50K–$100K+). Requires 1-year minimum contract. Add-ons for integrations and e-invoicing cost extra. For a small accounting firm processing 200 documents/month, Rossum is 100–300× more expensive.

Privacy

Inputo — processes documents in memory and deletes them immediately. No storage, no AI training on your data. Read our privacy policy for the full details.

Rossum — stores documents on their servers (AWS/GCP) with strong security (SOC 2, ISO 27001, HIPAA, encryption). Data is retained during the subscription period. Enterprise customers can request custom retention policies.

Document types

Inputo — extracts from invoices, payslips, contracts, ID documents, forms, images, Word files, and any PDF. Works with scanned documents, photos, and native PDFs. Multi-language (Spanish, English, French, German, Italian, Portuguese, Dutch).

Rossum — focused on transactional documents: invoices, purchase orders, packing lists, certificates of analysis. Best for accounts payable workflows.

Export formats

Inputo — Excel, CSV, JSON, XML. Pre-built payroll templates for A3Nom (Spain), TeamSystem (Italy), PHC GO (Portugal), Moneysoft (UK), Silae (France). Batch upload produces a single organised Excel. See the payroll export formats comparison for detail.

Rossum — integrates with SAP, Coupa, Oracle, Workday, QuickBooks via API/SFTP. Exports structured data but has no payroll-specific templates.

When to choose Inputo

• You are a small/medium business, accountant or HR team — not an enterprise
• You want something that works immediately with no setup or integration
• Privacy matters — you do not want documents stored on servers
• You need payroll exports for European software
• You want clear pricing without annual contracts or sales calls
• You need batch upload → one Excel with all data

When to choose Rossum

• You are a large enterprise with a dedicated AP team and ERP system (SAP, Oracle, Coupa)
• You process millions of documents per year
• You need deep integration with enterprise procurement and spend management systems
• You have $18K+/year budget for document automation

Verdict

For most small and medium businesses, accounting firms and HR teams, Inputo is the better choice in 2026. It is cheaper, simpler, more private, and handles a wider range of document types — including payslips and payroll exports that Rossum does not support.

Rossum is a powerful platform for enterprise AP automation, especially after the Coupa acquisition. But its price point ($18K+/year), setup complexity, and focus on invoices make it overkill — and under-featured — for SMBs that just need documents extracted to Excel.