Extract Payslip Data for Moneysoft UK — AI PDF to CSV (2026)

You use Moneysoft Payroll Manager for your UK payroll. It works well — but getting data INTO it is the problem. Employee data arrives as PDFs: payslips from a previous system, scanned documents, HMRC notifications, pension provider statements. You end up typing it all into Moneysoft by hand.

Or maybe you are migrating TO Moneysoft from another payroll system and need to bring employee records across. The other system exports PDFs, not CSVs. Moneysoft imports CSVs, not PDFs.

AI extraction bridges that gap. Upload any payslip or employee document PDF — digital or scanned — and download a structured CSV file ready for Moneysoft import. No templates, no manual data entry.

For a broader overview of AI extraction, see our complete AI invoice processing guide.

What data can you extract from payslip PDFs?

UK payslips contain structured information that Moneysoft needs. AI extraction captures all of it:

Employee identification

• Employee name — Full name as it appears on the payslip
• Employee reference / works number — The unique identifier within your organisation
• National Insurance (NI) number — The unique HMRC identifier for each employee
• Tax code — The current HMRC tax code (e.g., 1257L, BR, D0)

Pay and deductions

• Pay period — Weekly, fortnightly, four-weekly, or monthly
• Gross pay — Total earnings before deductions
• Tax deducted (PAYE) — Income tax paid through PAYE
• Employee NI contributions — National Insurance deducted from pay
• Employer NI contributions — National Insurance paid by the employer
• Pension contributions — Workplace pension deductions (employee and employer)
• Student loan repayments — If applicable
• Other deductions — Attachment of earnings, union fees, salary sacrifice
• Net pay — The amount actually paid to the employee

Additional fields

• Year-to-date (YTD) figures — Cumulative tax, NI, and pension from the start of the tax year
• Payment method — BACS, cash, cheque
• Bank details — Sort code and account number (for BACS payments)

Each field gets a confidence score. High-confidence fields are ready for import. Low-confidence fields are flagged for a quick human check.

How to extract payslip data for Moneysoft: step by step

1. Gather your payslip PDFs

Collect the payslips or employee documents you need to extract. These can be digital PDFs from a previous payroll system, scanned paper payslips, or even photos of payslips. Place them in a folder ready for upload.

2. Upload to Inputo

Open Inputo and drag in your payslip files. You can upload one at a time or batch-upload an entire payroll run. Supported formats: PDF (digital or scanned), JPG, PNG, TIFF.

3. AI extracts the data

The AI reads each payslip — identifying employee name, NI number, pay figures, deductions, and net pay. No templates to create. No field mapping. It works on any payslip format from any payroll provider.

4. Review and download CSV

Before exporting, review the extracted data. Each field has a confidence score for quality assurance. Once satisfied, download the CSV file with all employee data structured in columns.

5. Import into Moneysoft

Open Moneysoft Payroll Manager and go to Tools > Import Data. Select your CSV file and map the columns to Moneysoft fields. Moneysoft uses employee works number to match records — make sure this field is included in your extraction.

AI extraction vs manual data entry for Moneysoft

What matters to you	Manual entry	AI extraction
Time per payslip	3–5 minutes typing per employee	10 seconds upload + 30 seconds review
50 employees	2.5–4 hours of data entry	Under 10 minutes total
Errors	Typos in NI numbers, wrong tax codes, decimal errors	Over 99% accuracy; confidence scores flag anything uncertain
Scanned payslips	Same speed — read and type from paper	OCR reads scans automatically
Different payslip formats	Same time — you read and type regardless	No setup — AI handles any layout automatically
Year-end reconciliation	Hours cross-checking YTD figures	YTD data extracted alongside current period

Common Moneysoft migration scenarios

Migrating from another payroll system

You are switching to Moneysoft from another payroll provider — maybe Sage, Xero Payroll, BrightPay, or a manual spreadsheet system. The old system has years of employee data locked in PDFs and reports. Instead of retyping everything, extract the data with AI and import the CSV into Moneysoft.

Consolidating multiple payroll sources

Your business has multiple sites or departments, each running their own payroll. You want to consolidate everything into one Moneysoft installation. Extract payslip data from each source, combine the CSVs, and import into Moneysoft.

Onboarding employees from a TUPE transfer

When employees transfer under TUPE regulations, their payroll records come from the previous employer in various formats. Extract the data from their payslips and employment documents, and import into your Moneysoft payroll — ready for the next pay run.

Processing historical records

You need to enter historical payroll data into Moneysoft for compliance or reporting purposes. Years of paper payslips or archived PDFs can be batch-processed with AI extraction instead of weeks of manual data entry.

What about other UK payroll fields?

HMRC RTI submissions

Moneysoft handles Full Payment Submissions (FPS) and Employer Payment Summaries (EPS) for HMRC's Real Time Information (RTI) system. The data you extract from payslips — NI numbers, tax codes, gross pay, deductions — feeds directly into these submissions.

Workplace pension auto-enrolment

UK employers must auto-enrol eligible employees into a workplace pension. AI extraction captures pension contribution rates and amounts from payslips, helping you verify that auto-enrolment is correctly configured in Moneysoft.

National Living Wage compliance

Extracting gross pay and hours worked from payslips allows you to verify that all employees are paid at least the National Living Wage or National Minimum Wage for their age group — a compliance requirement that Moneysoft helps you track.

Frequently asked questions

Can I extract payslip data from PDFs into Moneysoft Payroll Manager?

Yes. Inputo extracts data from payslip PDFs — employee name, NI number, gross pay, deductions, net pay, and more — and exports it as CSV. You can then import the CSV into Moneysoft Payroll Manager using the Tools > Import Data function.

What payslip fields does AI extraction capture?

Inputo extracts employee name, employee reference or works number, NI number, pay period, gross pay, tax deducted, NI contributions, pension deductions, other deductions, net pay, and employer NI. Each field gets a confidence score for quality assurance.

Does it work with scanned paper payslips?

Yes. Inputo uses AI-powered OCR that reads scanned payslips, photographs, and faxed documents. The system extracts the same fields as from a digital PDF. Scan at 300 DPI or higher for best results.

How do I import the extracted data into Moneysoft?

After extracting data with Inputo, download the CSV file. In Moneysoft Payroll Manager, go to Tools > Import Data and select your CSV file. Map the columns to Moneysoft fields (employee name, NI number, gross pay, etc.) and complete the import.

Can I process multiple payslips at once?

Yes. Upload multiple payslip PDFs in a single session. Inputo extracts data from all of them and combines the results into a single CSV file with one row per employee — ready for bulk import into Moneysoft.

Is there a free way to extract payslip data to Moneysoft?

Yes. Inputo's free tier lets you upload payslip PDFs and download the extracted data as CSV. No credit card required. The free tier covers typical volumes — enough for dozens of payslips per month.

Conclusion

Migrating to Moneysoft Payroll Manager or processing payroll data does not have to mean hours of manual data entry from PDFs. AI extraction reads payslips — digital or scanned, from any provider — and outputs a structured CSV file ready for Moneysoft import.

Upload your payslip PDFs, review the extracted data, download the CSV, and import into Moneysoft. Whether you are migrating from another system, consolidating multiple payroll sources, or processing TUPE transfers, the workflow is the same.

For more on AI extraction, see our guides on AI invoice processing, AI invoice processing for small businesses, and extracting employee data from HR documents.